Many businesses and individuals often become baffled when choosing the appropriate suite between G Suite and Microsoft 365 for their organization. But which one is the best and why choose one over the other? In this article, we explain the services, prices, advantages and disadvantages of each other with an in-depth and detailed analysis. Then read on quickly!
What are G Suite (G Suite) and Microsoft 365 (Office 365)?
Both G Suite (formerly known as G Suite) and Microsoft 365 (formerly known as Office 365) are a set of different productivity tools designed to handle common business needs and tasks. G Suite is a suite offered by Google and Microsoft 365 is offered by Microsoft Corporation. You can use these tools to perform various tasks in the cloud. While many of the services in these suites are free, you can purchase any of the plans to unlock the suite’s full potential.
The Services offered by these suites include:
- Email services
- Online storage drive for file manager
- Calendars and Notes
- Video conferencing
- Team management and collaboration
- Documents, spreadsheets and presentations
G Suite vs Microsoft 365: Pricing
G Suite and Microsoft 365 prices vary depending on the services you purchase. Both suites offer custom options that can be appropriate for the size of your organization. In the section, we analyze the prices for services offered by Workspace and 365 in USD.
G Suite Pricing
You can choose one of the following G Suite plans. The starter plan starts at just $4.86/month and can go up to $15.60/month . You can also contact Google’s sales team for enterprise-level subscriptions.
The major differences in these plans are:
Video conferencing: The Business Starter plan supports up to 100 video conferencing participants, 150 Business Standard plan participants, and up to 500 Business Plus plan participants.
Cloud storage: The Business Starter plan is limited to 30 GB of cloud storage per user, the Business Standard plan offers 2 TB of storage per user, and the Business Plus plan allows you to store up to 5 TB of data in the cloud.
Security features: The Business Standard and Business Plus plans offer enhanced security plans with administrative control, vault, and advanced endpoint management, while the Business Starter plan offers only basic security and administrative control.
Microsoft 365 Pricing
Users may find Microsoft 365 pricing a bit more complicated due to different plans including Home, Business, Enterprise, Non-Profit, Government, and Education. In addition to these plans, there are more sub-plans included in the suite.
All of these plans come with 1TB of cloud storage, business email, chat, calls, meetings/video conferencing, and security features that are most essential to any organization.
G Suite vs Microsoft 365: Services and Features
Both G Suite and Microsoft 365 are rich in features and services. In fact, both suites compete when it comes to the efficiency and reliability of the apps and products. Below we discuss the most popular productivity tools offered by both suites and compare their features in detail!
G Suite and Microsoft 365 provide custom, secure, and easy-to-manage business emails. These emails use your company’s domain name in the email address. The email service provided by Microsoft 365 is Outlook and the service provided by G Suite is called Gmail. Both email services offer unique features built to increase user productivity.
Gmail : Gmail is a web-based email service provided by Google and used by billions. Gmail offers various features such as email scheduling, email aliases, signature, keyboard shortcuts, auto-response, multiple email accounts, and much more. Most features are available to Workspace users and to free Gmail users. You can access Gmail on any mobile, PC or Mac with just a web browser and internet connection. You can also download and use Gmail apps from the Play Store or App Store. However, Gmail doesn’t offer desktop apps, for which you can download third-party apps like Boxysuite and install it on your Mac desktop.
Outlook : Outlook , on the other hand, is an email service from Microsoft, which is no less than Gmail. Outlook allows users to manage the organization’s emails, create new emails, schedule meetings, aliases and more with a user-friendly interface. Outlook is pre-installed for Windows users, but if you are a mobile or MAC user, you will need to download the Outlook app from the Store.
Communication / Videoconferencing
G Suite and Microsoft 365 provide tools to improve communication and collaboration between teams, customers, and stakeholders within an organization.
Google Meet: Google Meet is a video conferencing app from Google that offers chat, video calls and supports up to 250 participants at a time, depending on your purchased plan. With Google Meet, users can instantly create meetings, schedule meetings, and share meeting links with anyone in the organization. Google Meet integrates with Google Calendar so you don’t miss any important sessions. With the latest update, Google Meet now allows live translated captions to the participants.
Microsoft Teams: Microsoft teams is another great video conferencing app offered by Microsoft. Microsoft Teams is considered a more business-oriented video conferencing tool with enhanced security features than any other comparable tool. Microsoft Teams integrates with over 250 apps and supports up to 300 participants simultaneously, depending on your subscription purchased.
Both apps can perform tasks effectively and reliably as expected from a video collaboration tool and are feature-rich to enhance your experience while creating, scheduling, or attending meetings.
Microsoft 365 and G Suite both offer a hefty amount of cloud storage to help you create, store, and share your files online. You can also buy more storage space according to your need. However, Microsoft 365 clearly wins in the case of offering cloud storage through G Suite. With Microsoft 365, you get a whopping 1TB of cloud storage on every package you buy. But G Suite only offers 30 GB of storage in the Business Starter package.
Microsoft 365 and G Suite offer a suite of apps to do your day-to-day tasks on the web. These productivity apps are created to provide an effective way to communicate between teams and stakeholders within an organization.
G Suite apps: Google offers Google Docs, Google Sheets, Slides, Google Drive, Books, Note- taking, Hangouts, Chat, Meet, Calendar, and much more. Google Docs makes it easy to create documents online and share them with your team. In addition, these apps integrate with hundreds of other applications.
Microsoft 365 Apps : Microsoft Teams also offers several apps to collaborate online within a team. These apps include Word, PowerPoint, Excel, Outlook, cloud storage and many more. These apps are also available as desktop apps on Microsoft Windows.
Both G Suite and Microsoft 365 are known for having the best security in the world. The basic basic security is sufficient in most cases, but if you want enhanced security for your organization, you can purchase a premium subscription. With premium plans, you can get the highest level of security both suites have to offer, including cyber threat monitoring, vaults, encryption and management of business endpoints, and one-click security monitoring and reporting.
G Suite vs. Microsoft 365: Which One Should You Choose?
Both G Suite and Microsoft 365 offer impressive features that stand out in the market. There are millions of users for both suites and both will help your business grow smoothly and increase your productivity by providing access to the services.
But if you’re wondering which one to use, it really comes down to which one you can easily work with and manage your tasks. However, if you are a workaholic and need a more advanced business-oriented suite, Microsoft 365 may be a better option. Which would you choose – Workspace’s simplicity and easy-to-manage tools versus 365’s sophisticated but steep tools? It’s up to you to decide!