Knowledge base

June 27, 2021

How to use Office 365 collaboration tools

As a user seeking power, you are looking for simplicity and collaboration without in-depth technical expertise, ie to make use of the Office 365 collaboration tools.

SharePoint and Office 365 (Microsoft 365) are great productivity tools widely used for business collaboration, content management, search, and more.

Over the years, the complexity of SharePoint has grown tremendously, making it a product that could be challenging for many users. People complain about the complexity of license management and the lack of connectivity with mobile phones.

Your company is probably in the process of adopting a digital workplace strategy to improve collaboration between you and your colleagues. Either way, you might not be eager to put the time and effort into building a full SharePoint farm on big hardware. This is where the collaboration tools come in handy.

Office 365 growth


Microsoft Delve removes the hassle of finding shared documents and navigating file organization. With Delve, users no longer have to search through different chats, emails, and folders to find that shared document.

Delve creates a personalized experience by collecting shared files from Microsoft applications such as OneDrive, Outlook, Teams and more.


Power BI is a business analytics software that provides interactive visualization with self-service business intelligence capabilities. End users can create their own reports and spreadsheets without having to rely on IT staff or database administrators.

Microsoft Power BI is a collection of applications, software services, tools and connectors that work together to work on our data sources to turn them into insights, visually appealing and great reports.

The goal of BI is to help manage the massive flow of business information inside and outside the organization by first identifying the data and then processing it into condensed and practical management knowledge and intelligence.

The ultimate goal of BI in any company is to make optimal decisions at all levels of the company as efficiently and quickly as possible.

Office via internet

Office Online is an Office suite with enhanced collaboration. You can work simultaneously with your PowerPoint presentation team or Excel reports as a mobile application, browser or desktop-based office suite.


In PowerApps you can process organizational details by running an application that you have created or that someone else has created or shared with you.

PowerApps are usually easy to learn. You can use it to quickly take responsibility for your destiny as long as you make the right moves when it comes to structuring.

Microsoft Power Automate

Microsoft Power Automate is a workflow automation service for a growing number of applications and SaaS services that business users rely on. Workflows are essential for effective collaboration. Timely reporting and information about changes in content, people, and applications bring staff closer to achieving common goals.

It used to be called Microsoft Flow.


Office 365 video is a lot like YouTube, except it’s for business. You can create numerous channels to provide access to where users can tag people for easy discovery. It is an entry -level dynamic video portal available for Office and Microsoft 365 clients . It also provides secure posting, sharing and playback of video messages across the company.


You can create and follow appointments with your Outlook Web App calendar . You can create many calendars, link to other people’s calendars, and even share your calendar with others in your organization.


A planner is your daily work management tool. With Planner , business teams can create new plans, organize, assign and collaborate on tasks, set due dates, update statuses, and share files. At the same time, visual dashboards and email notifications keep everyone informed of progress.


With Microsoft Exchange , you can achieve more with a rich, business experience through email on phones, tablets, desktops, and the web.

There’s real fun with Microsoft Exchange’s privacy settings and regular users are notified when an email comes from an outside source.

Tools also help you keep your inbox and calendar organized. Microsoft also sends a weekly report to the user showing how much time is spent on personal versus off-screen time or collaboration.

This tool is ideal for any major university student while studying and working.


These features won’t work if you don’t have a good Office 365 backup solution . To be safe, an Office 365 backup is a must for any business worldwide.

Source: techwithgeeks

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