Knowledge base

August 03, 2023

What is a Microsoft Teams Room?

A Microsoft Teams Room (MTR) is an advanced collaboration solution designed to improve communication and productivity in modern workplaces. It combines specialized hardware, such as cameras, speakers and displays, with Microsoft Teams software, enabling seamless video conferencing, content sharing and virtual meetings. These purpose-built spaces provide a user-friendly and integrated experience, promoting effective communication and collaboration among team members, whether they are in the same office or scattered across different locations.

Past time for high video conferencing costs

Previously, traditional videoconferencing systems were not only expensive to set up, but also led to an inferior user experience. Starting a meeting often required IT intervention because connecting laptops or other devices to the system was a cumbersome process, leading to delays and frustrations. These drawbacks hindered smooth communication, which hindered cooperation among team members.

However, with the advent of advanced solutions such as Microsoft Teams Rooms, organizations can now benefit from cost-effective, easy-to-use and seamlessly integrated conferencing experiences. Importantly, there are very affordable options that can be implemented incrementally without breaking the bank. The versatility of devices ensures that even lower-end equipment can provide the required functions with ease. Comrade systems are available for only a few hundred pounds, with minimal installation effort. More sophisticated solutions are available for larger boardrooms, but the cost remains reasonable, usually in the low thousands. Setting up a solution is a piece of cake, and HybrIT makes it even easier by providing budget estimates based on room layout and number of participants.

How easy is it to use a Microsoft Teams Room?

Microsoft Teams Room systems are designed for effortless usability, allowing end users to join or start meetings at the touch of a button, without having to call in IT assistance. This user-friendly experience comes from the seamless integration of purpose-built hardware and Microsoft Teams software. With intuitive interfaces and simplified controls, participants can focus on collaboration instead of struggling with technical complexities. This streamlined approach allows everyone to easily navigate the system, leading to efficient meetings and improved productivity without constant IT support.

What equipment do you need in a Microsoft Teams Room?

Microsoft Teams Room solutions can be customized for different room sizes and collaboration needs. Depending on the complexity and requirements of the room, additional accessories such as HDMI extenders, room sensors or interactive displays can be included to enhance the overall meeting experience.

To set up a Microsoft Teams Room, you will need the following equipment/services:

  • Screen: A high-definition monitor or TV to display video feeds, presentations and content during meetings.
  • Computer/Console: A dedicated computer or Teams Room console that runs the Microsoft Teams Room application to manage the room’s collaboration functions.
  • Camera: A high-quality camera that takes clear videos of meeting participants.
  • Audio devices: Microphones and speakers or speakerphones to provide clear sound during meetings.
  • Touch Panel or Controller: A touch panel or dedicated controller device to manage meeting controls such as joining or starting meetings, adjusting volume and sharing content.
  • Cables: Various cables to connect the computer, camera and audio devices to the monitor and power sources.
  • Internet Connection: A stable and reliable Internet connection to support video telephony and online collaboration.

ALTA-ICT takes a brand-independent approach to hardware, offering various solutions tailored to each customer’s needs. With expertise in equipment from various brands such as Microsoft Surface Hub, Yealink, Poly, HP, Owl Labs, Audiocodes, Kandao and more, we provide the best advice and solutions without being tied to specific vendor partnerships. Our focus is solely on meeting our clients’ needs with the most appropriate and efficient collaboration solutions available.

Let us design your Teams Meeting Room

At ALTA-ICT, we offer budget pricing for meeting rooms, allowing us to offer informed advice on the ideal Microsoft Meeting Room solution for your specific needs. By understanding your budget, we can recommend the most appropriate and cost-effective options to ensure you get the perfect collaboration setup tailored to your requirements. Go to our Teams Rooms website and fill out the form and we will get in touch with you.

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