April 09, 2023
Why Microsoft Forms is a must-have free tool in Microsoft 365
Microsoft 365 is one of the world’s most popular cloud platforms, with about 345 million licenses in use. And that number increased by 2022% in Q32 3 from the previous year. One reason for the continued growth is the suite of cloud tools offered in the service. Subscribers get a stable of more than 20 different apps, including the core Microsoft Office suite that many use every day.
With so many different apps, it is not unusual for some to go unused. Companies may not even be aware that they have access to these other useful tools. One of the most useful apps you get with a Microsoft 365 subscription is Microsoft Forms.
From sending year-end customer surveys to assessing readiness for changes, Forms makes it easy. This online survey and form-building tool has much to offer organizations. And if you subscribe to Microsoft 365, you already get forms included for free.
What is Microsoft Forms?
Microsoft Forms is a drag-and-drop form, quiz and survey creator. It is easy to use and allows you to send surveys through a link. Recipients can complete your form online from any device.
Once recipients have completed the survey, the results enter the software immediately. You can see the collected results charted in the software. You can also export the results to Excel.
Getting started in forms:
- Go to office.com and sign in to your Microsoft account.
- Choose “New form” or “New quiz: from the top menu.
- OR you can choose to explore the built-in templates.
Benefits of using Microsoft Forms
- It is included in Microsoft 365 subscriptions
If you already subscribe to Microsoft 365, it makes sense to use Forms. It can save you money if you use a separate survey tool, such as Survey Monkey. It is easily accessed by signing in with your Microsoft account.
- It saves time
Sending a survey by e-mail is time-consuming. You should be concerned about emails that bounce due to an attachment. You should also spend time collecting all the results as they come in.
Using Forms can save you a lot of time. People do not have to download anything or open an attachment to an e-mail file. They simply follow your link and fill out the form online. Once they complete the survey, you will get the results. Forms also collect all the answers for you.
- Get automatically mapped results
You can quickly see survey results in meaningful graphs. Forms makes it easy to export to Excel if you want to upload survey results to another platform.
- It is easy to use
There is a very low learning curve with Forms. The interface is intuitive and simple, so just about anyone can jump in and start using it.
In what ways can you use Microsoft forms?
- Annual customer satisfaction survey
Using a Web-based survey can increase your customer response rate. They can take your satisfaction survey from any device, making it quick and easy for them.
You can see results immediately. Then map them to gain insight into what your business is doing well and what you can improve.
- Employee Security Awareness Quiz
Send a security awareness quiz to your employees using Forms. It can be easily integrated into your cybersecurity awareness training. The platform also tells you the average response time per person.
- Change Readiness Survey
Change management is a growing focus of many organizations. This is because of the speed of technology-driven transitions. You can use Forms to improve user readiness for change acceptance. Create and send a change readiness survey to affected groups.
- Event registrations
Are you organizing an event? You can easily collect registration data. Send a form link via QR code, social media, text or email.
- Volunteer registration form
Embed a form registration form on your web page to sign up volunteers. The platform automatically collects various talent or other volunteer information. This helps you better match people’s talents with your needs.
More ideas can be found in the form templates. Such as:
- Competitive analysis study
- Post-event feedback survey
- Office Facility Request Form
- Employee Satisfaction Survey
- Survey on product pricing
- Food catering request form
- Save the date form
- Registration form for courses
Want to get more out of Microsoft 365?
Chances are your business is leaving some value on the table with Microsoft 365. Contact us today to learn more about our Microsoft 365 support services.
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