Knowledge base

December 13, 2021

The difference between Groups, Yammer and Microsoft Teams

Yammer, Microsoft 365 Groups, and Microsoft Teams are all Microsoft 365 tools designed to share files and communicate with colleagues. So what sets them apart, and when should you use which? Let’s find out.

Microsoft 365 Groups

With Microsoft 365 Groups, every member gets a shared inbox, calendar, project planner, notepad, and document library. You can also integrate third-party apps like Twitter, Trello, and Mailchimp into groups so that notifications are sent directly to your shared inbox.

This means all relevant messages and information are sent to one place, so if your organization normally communicates via email, Microsoft 365 Groups is ideal. In addition, HR and sales departments that communicate with external parties will also find many uses for their email functions.

However, a major drawback of Microsoft 365 Groups is the email overload. Since all messages and notifications are sent to one inbox, users can become overwhelmed by the number of emails they have to search through each day.

Microsoft Teams

Microsoft Teams, a chat-based collaboration platform, works with Skype for Business so you can text, call, video chat, and share files with colleagues. With seamless integration with other Microsoft 365 apps, you can even work on shared files without leaving the app.

Unlike groups, Microsoft Teams is designed for more advanced collaboration, making it ideal for completing projects with tight deadlines or other tasks that require immediate feedback.


Like Groups and Teams, Yammer works well with other Microsoft 365 tools like Outlook and OneDrive. However, Yammer is a professional social media app designed to promote open communication and break down barriers between teams.

Yammer acts as a virtual bulletin board in the office, allowing important files and announcements to be shared across the company. Users can also see, follow and even comment on the most popular post on their feeds.

Yammer also takes design elements and features from social media apps like Facebook, making it a popular choice for businesses with millennials in their workforce.

While we’ve covered the fundamental differences between Groups, Teams, and Yammer, we’ve only just discovered what each app can do. To figure out which apps you need, you need to understand how your employees work, how they like to collaborate, and what you want to achieve with such collaborations.

source: mysherpa

Want to know more?

Get in touch

Tech Updates: Microsoft 365, Azure, Cybersecurity & AI – Weekly in Your Mailbox.