Knowledge base

August 30, 2023

Microsoft OneNote: The End of Traditional Notebooks

Do you recognize the piles of notebooks full of notes from meetings, random thoughts and to-do post-its around your computer screen? Then explore Microsoft OneNote, part of your Microsoft Business Premium license.

OneNote provides an effective solution to achieve structure and productivity for individuals and teams. In this blog, we dive into what Microsoft OneNote is and how it can help you manage your notes more effectively. Furthermore, we show how it effortlessly integrates with other Microsoft 365 products to boost your overall productivity.

What is Microsoft OneNote?

Microsoft OneNote is a digital note-taking program in which users can store and organize information in a structured and flexible manner. OneNote lets you create digital notebooks containing text, images, web clippings, audio and even handwritten notes. These notebooks are organized into sections and pages, mimicking the traditional structure of a notebook, but with the added benefit of easy searching and accessing content from any Internet-enabled device.

Managing Tasks with OneNote

OneNote functions as an excellent task management tool in which users can create to-do lists, set deadlines and track progress. You can easily create separate pages for different projects or tasks and create checklists within those pages to keep an overview. Being able to label specific items as “Urgent,” “Important” or “Completed” ensures that you never forget a deadline or essential task.

In addition, OneNote enables collaboration on shared projects. Multiple team members can simultaneously contribute to the same notebook, making it ideal for brainstorming sessions and promoting joint productivity.

Efficient Note Taking in Meetings

OneNote simplifies the process of taking notes during meetings and keeping them organized. Instead of having to search for scattered paper notes, all meeting notes can be centralized in one location within the app.

Users can create a separate meeting notebook or integrate meeting notes into existing project notebooks. OneNote allows users to take handwritten notes with a stylus or type directly on the page. With the ability to insert audio recordings and attach files, it becomes easier to capture every detail and make sure you don’t miss important information.

Integration with Microsoft Outlook is another plus when it comes to meetings. Users can link Outlook calendar events to their OneNote pages, making it easy to access relevant notes directly from the meeting schedule. This feature provides seamless synchronization between your calendar and the notes app, saving you valuable time searching for the right information.

Integration with other Microsoft 365 Products

One of OneNote’s strengths is its integration with other Microsoft 365 products, generally increasing productivity and creating a unified work environment. We take a closer look at some of these integrations:

Microsoft Teams

Teams is a collaboration platform that facilitates communication and project management within organizations. With OneNote and Teams integration, team members can access shared notebooks directly from the Teams interface, streamlining access to essential information. It enables real-time collaboration on meeting notes, brainstorming sessions and joint projects, making teamwork more inefficient.


OneNote integrates seamlessly with SharePoint, Microsoft’s document management and storage platform. This integration allows users to store and access their OneNote notebooks directly from SharePoint sites, making it easier to manage and share information within the organization.

Microsoft To Do

To Do is a task management application that helps users create and manage personal to-do lists. OneNote integrates with To Do, allowing users to turn their OneNote checklists into action items, making it easy to track progress and prioritize work.

Microsoft Planner

Planner is a project management tool that allows teams to create and track tasks, set deadlines and visualize project progress. By integrating OneNote with Planner, users can link their meeting notes or project-related notes directly to Planner tasks, improving organization and visibility of information.

Microsoft OneNote

is a versatile and powerful digital note-taking application that can significantly improve productivity in a work environment. Its task management capabilities, note-taking during meetings and seamless integration with other Microsoft 365 products make it an indispensable tool for both individuals and teams.

By using OneNote to keep track of what you have to do, you can work in a structured way that allows you to better organize yourself and manage your time. Meeting note capture features promote better communication and information retention so that no important detail is overlooked.

Moreover, with its tight integration with other Microsoft 365 products such as Teams, SharePoint, To Do and Planner, OneNote becomes a central hub for all your work-related activities, streamlining collaboration and increasing overall productivity.

Embrace the power of Microsoft OneNote and experience the convenience of staying organized, efficient and in control of your work life! For more information on how you can take advantage of Microsoft’s 365 suite, contact us today.

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