Knowledge base

April 29, 2022

Microsoft 365 update offers a feature we’ve all been waiting for

Microsoft 365 users reduce the hassle of switching between email accounts.

An update coming to
Microsoft 365 web apps
is coming, allows users to finally switch freely between work and personal accounts.

Managing workloads when juggling a plethora of different email accounts can be tricky for the best of us. But with the latest update, Microsoft 365 users no longer have to rely on fussy solutions to effectively change context.

Users can now sign in to multiple Microsoft accounts in the same browser and switch between them without having to log out and back in or use private browser windows.

According to Microsoft, this feature will benefit consultants who need to regularly access emails from different external companies, as well as consumer users who switch between their business workloads and personal tasks such as vacation planning task lists.

New Microsoft 365 feature

To get started switching between accounts, users need to access one of the Microsoft 365 web apps and then click on the “Account Manager” icon in the upper right corner.

From here, users can then add a new account or switch to an existing logged-in account in the browser. After a successful addition or switch, the page will refresh with content from the new account on the same browser tab.

Although a user can add multiple accounts in a Microsoft 365 web app, only one account is active at a time per app.

If a user gets two or more browser app tabs with different accounts, Microsoft says users will get a notification to refresh the tabs with inactive accounts.

Is it safe?

Microsoft noted that the new feature is not changing data access permissions or mixing data from different accounts and organizations, but only helps to reduce the friction users face when working with multiple accounts in the Microsoft 365 web apps.

Microsoft reiterated that each account would continue to have access only to the data to which it has access, and that it will maintain data integrity and privacy across various account and organizational boundaries

The new functionality is scheduled to roll out in June across the entire productivity suite, spanning, Word, Excel, PowerPoint, Outlook, OneDrive, SharePoint and Microsoft 365 management center.

Source: tech radar

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