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September 27, 2021

7 tips to make better use of Microsoft Teams

Microsoft’s chat platform, Microsoft Teams, has taken the business world by storm. The tool is already used by more than 500,000 companies and organizations around the world. The cloud-based app helps teams collaborate and communicate even better than before.

Here are 7 tips that will make using Microsoft Teams an even more effective tool.

1. Increase the visibility of your meetings and conversations

Microsoft Teams provides a unified chat and meeting experience. Let’s say your team uses Microsoft Teams for meetings and conversations. In that case, you can increase the visibility of these items by adjusting the color of the tile so that it stands out from other tiles on your team page. You can also pin recent announcements or upcoming events to your teams homepage to keep them top-of-mind.

2. Connect your personal accounts with Microsoft Teams

Microsoft Teams makes it easy to link your personal accounts like Twitter and Facebook and other apps like Trello, YouTube and others to the teams tab on the left side of your screen. This improves the overall experience by putting all your notifications in one place that can be accessed from any device.

3. Hide unused tabs to reduce clutter

There are many Microsoft Teams tabs that you do not need every day, such as clubs, files and others. Hiding these tabs will reduce the clutter on your team page and give you a clean, distraction-free workspace. Hiding tabs is easy to do by right clicking on the tab and choosing ‘Hide this tab’.

4. Use apps to make Microsoft Teams even better

Microsoft Teams is about more than just having a chat room. You can also use apps for things like OneNote, Planner, Power BI, and more to take your team’s experience to the next level. So whether you’re creating a shared Planner task list or creating an interactive report in Power BI, apps can maximize your collaboration strategy.

5. Share your screen with Microsoft Teams

One of the benefits of working for a company that uses Office 365 is the ability to share your screen directly from Teams. You can also include other people in the screen sharing session and choose audio or video together, and decide whether you want multiple people on the call or just yourself.

6. Rotate Leadership with Shared Access

Shared access means more than one person can manage the team. This can be useful when rotating leadership or allowing someone to relinquish ownership for a short period of time. Shared access allows you to have different owners, yet maintain continuity in your work without worrying about dropping the ball on important initiatives.

7. Use Microsoft Teams for Application Training and Troubleshooting

Microsoft Teams isn’t just for chatting and conferencing. You can also use it to host training sessions, classroom lessons or online webinars with a live audience and even a post quiz that allows you to track users’ progress. Microsoft Teams is also a more effective troubleshooting tool because of its modern user interface, making it easier for users to ask questions and get help.

Source: small-bizsense

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