Managing storage within your organization can become a major challenge as your business grows.
Fortunately, Microsoft 365 offers solutions to manage this growth, such as automated storage management. Here’s a quick guide to help you tackle this challenge.👇
What happens when your business grows? 🌱
- More employees, products and projects = more data.
- The need to keep your data safe grows along with it.
- Without an active approach, managing document versions and storage can become chaotic and consume a lot of time.
But what can you do about it?
🤔
Enhanced Version Control in Microsoft 365
Microsoft 365 offers a handy tool: Enhanced Version Control (formerly Intelligent Versioning).
This helps you to:
- Streamline document management.
- Cost savings.
- Increase productivity.
How can you streamline your data growth? 📈
- Auto-save is a great feature, but each version saved takes up storage space.
- Too many versions can significantly increase storage costs, especially in large organizations.
👉 Who should be responsible for managing this storage?
Your IT team or perhaps each owner of a SharePoint site or Microsoft 365 group?
This is where collaborative governance comes in.
Challenges in Collaborative Governance ⚠️
- It seems simple, but without a good solution, it can be time-consuming.
- Some team members find it difficult to navigate through Microsoft 365 version control.
- ALTA-ICT Governance provides an intuitive solution for advanced version control and insights into your data usage.
ALTA-ICT Governance: your partner for automated version control 🤖
ALTA-ICT Governance Builds on Microsoft’s version control with:
- Specific version policies for document libraries or groups.
- Automatically archive or delete old versions to control storage costs.
- Detailed reporting for who views or modifies your documents, critical for compliance and security.
ALTA-ICT Governance Point features 🌟
- Set version restrictions for different documents.
- Automate management by automatically removing older versions.
- Insight and control: Monitor version control and set notifications for specific activities.
Summary 🎯
By
IntegratingALTA-ICT Governance into your Microsoft 365 environment you can:
- Controlling storage costs.
- Automate version control.
- Streamline business processes.
Ready to take your storage management to the next level?
💡 Discover ALTA-ICT Governance and automate your version control in less than 60 minutes! 😎 At ALTA-ICT, we are happy to help you control storage costs and optimize your SharePoint environment.
Our Governance solutions, part of the Platinum Modern Workspace packages, provide efficient storage management.
Stay proactive and adapt your organization to changing technologies to keep your SharePoint costs low and your data secure and accessible. 🚀
