What AI tools are your colleagues using (and who is keeping track)?

AI out of IT’s sight: this is really happening

What we often see with SME clients:

❌ ChatGPT via private accounts
❌ AI tools in the browser, outside Microsoft 365
❌ No logging or monitoring
❌ No visibility into what happens to corporate data

👉 And that’s what we call shadow IT – technology use that is out of IT’s sight. You only notice it … when something goes wrong.

What is going on in your workplace?

We ran a poll on LinkedIn and these are the initial results (63 votes)¹:

• 48% see colleagues using ChatGPT through private accounts

• 27% deploy Copilot within Microsoft 365

• 19% have no visibility into AI use

• 6% use other AI tools such as Notion AI or Grammarly

Recognizable? Then maybe it’s time to map AI usage a little better.

 

Why this is a risk for your organization

AI tools can deliver a lot: smarter workflows, less manual work, faster communication. But:

🔹 Without policies and oversight, there is risk of data breaches
🔹 You may not comply with laws and regulations (think NIS2 and AVG)
🔹 You have no visibility into where your data ends up

 

This is how we at ALTA-ICT help

We support SME teams in:

🛠 Understanding which AI tools are being used
📊 Monitoring and reporting around AI usage
🔒 Secure deployment of Microsoft 365 Copilot
📜 Advice on AI policies and compliance (#NIS2, #AVG, #ISO27001)

So that AI makes your work smarter – without creating risk.

 

New: Outlook with AI in your tone

Did you know that in the latest version of Outlook, you can fully customize your Copilot? Consider:

• The tone of your emails

• The greeting

• Length and style, tailored to you

And all within the familiar Microsoft environment.

Reference

¹https://www.linkedin.com/posts/altaict_mkb-chatgpt-shadowit-activity-7329747589942120448-1Zct