Two New Features Make Universal Print Truly ‘Universal’

What is Universal Print?

Universal Print¹ is a modern cloud solution that allows you to manage print services without relying on traditional on-premises print servers. With features like integration with Microsoft 365, it provides a scalable and secure way to print in hybrid or cloud-only environments.

But now Microsoft is making it even better!

 

 

The Two New Functions

With these new features, Microsoft is taking Universal Print’s functionality to the next level:

1. Print support for Universal Print-ready printers without drivers!
   • UniversalPrint now supports printers that can operate completely driverless.
   • This means you no longer have to manage separate printer drivers, saving time and effort.
   • Compatibility with a wide range of printers from different manufacturers.
2. ‘Printer Sharing’ outside your organization
   • This feature allows you to easily share printers with remote users.
   • This is ideal for hybrid working models and increases the flexibility of printing options.
   • ️ Remote teams or guests can easily print documents without complex configurations.

 

 

What are the Benefits?

The enhancements offer significant benefits to IT teams and organizations:

• Easy management: Less hassle with drivers and hardware. Everything works directly from the cloud.
• Cost savings: No need for on-premises print servers.
• Scalability: Suitable for growing organizations and hybrid working models.
• User-friendliness: End users experience a seamless printing experience regardless of their location.

 

 

Why is this important?

These features make Universal Print a powerful solution for modern businesses looking to move to a fully cloud-based infrastructure. Especially at a time when hybrid working and security are key, UniversalPrint offers a future-proof way to print.

 

How does it work? And yes, you still get paper!

With Universal Print, you send your print job through the cloud instead of directly through a cable or network. The printer, which supports Universal Print, retrieves and prints this job itself.

✅ Paper still comes out of the printer – only management is smarter!

✅ Print from any location – perfect for hybrid and remote working.

 

Conclusion: Universal Print continues to innovate ️✨

With these new features, Microsoft demonstrates its commitment to simplicity, scalability and flexibility. UniversalPrint becomes not only a solution for now, but also a valuable tool for the future of cloud-based working.

Have you checked to see if your organization is ready for Universal Print? If not, now is the time to explore the possibilities! If you want to know even more about how Universal Print can help your organization, feel free to contact us!

 

 

References

 

¹https://techcommunity.microsoft.com/blog/windows-itpro-blog/two-new-features-make-universal-print-truly-%E2%80%9Cuniversal% E2%80%9D/4300692

 

 

About the author

My name is Alta Martes, a specialist in Microsoft 365 and Google Workspace, with a focus on modern workplace management, cloud security and identity & access management. With years of experience, I help organizations optimize their IT infrastructure and create a secure, efficient digital workplace.

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