When you run a business, you cannot get away from administrative obligations. One of the most important of these is the retention obligation. But what exactly does this entail? And how do you make sure your documents are safely and digitally archived? In this blog, we explain and show you how our backup solution can help you! 💼💻
What is the retention requirement? 🤔
Retention is a legal requirement that states that companies must retain certain administrative documents for a set period of time. This period can vary, but most documents are subject to 7 years. It is essential that these documents be stored in a secure manner so that they are readily available in the event of an audit.
What documents should you keep? 📜
Below is an overview of the most important documents you need to keep according to the retention requirement:
- Invoices (incoming and outgoing)
- Contracts and agreements
- Bank statements
- Payroll administration (such as pay slips and annual statements)
- Tax returns (VAT, payroll tax, etc.)
- Financial statements and balance sheet
Failure to comply with retention requirements can lead to nasty fines and red tape. That’s why it’s smart to be well prepared. 👍
Why digital archiving? 🖥️
Although many companies still retain paper documents, digital archiving offers many advantages. Consider:
- Save space: No more full cabinets, but everything neatly in your digital archive.
- Better security: Your documents are protected from physical damage, such as fire or water damage.
- Quick access: Search your digital files easily and quickly.
But beware: digital archiving also means making sure you have secure and reliable storage. This is where the need for a good backup solution comes into play. 🔒
Our backup solution: protect your valuable documents! 🚀
In digital archiving, it is crucial to have a solid backup solution. Our solution offers you the assurance that your documents are always safe, even in case of technical problems or cyber attacks. With our backup solution, you benefit from:
- Automatic backups: you don’t have to think about anything, the system works in the background.
- Encrypted storage: Your data is stored securely with advanced encryption.
- Recovery options: Even if something goes wrong, you can always recover your documents quickly and easily.
With this solution, your records are not only stored according to the law, but also optimally protected. 📂✅
Conclusion: Be prepared with a secure digital backup! 🎯
Retention obligations come with obligations, but by using our backup solution, this is no longer a concern. Your digital archive is secure, well-organized and compliant with legal requirements. So you can focus on what really matters: growing your business! 👉 Wondering how our backup solution can protect your records? Contact us today for a no-obligation demo!
