Knowledge base

July 13, 2020

Outlook email signature in the cloud

This feature is only available to Microsoft Office 365 users.

Microsoft plans to release an update to the Outlook for Windows client next month that will add the ability to configure an email signature and store it in the cloud, rather than in any Outlook installation.

Until now, a major problem with Outlook (and by the way all email clients) has been the fact that users have a
email signature had to be configured.

When they reinstalled Windows or moved to a new device, users had to reconfigure the email signature over and over again.

From June 2020

Starting in 2020, Microsoft says email signatures will be stored in the user’s Microsoft 365 account and loaded out of the cloud for every email they send.

This feature allows users to have a consistent email signature across all devices, and avoids situations where users send emails with outdated signatures.

The new feature, which is expected to arrive in June 2020 according to this Microsoft 365 Roadmap page,is only available to Office 365 and Microsoft 365 customers and will be the first to be rolled out for Outlook for Windows clients. Other clients, such as Outlook for iOS and Outlook for Android, are expected to receive it later.

Support for centralized email signatures

In recent years, support for centralized email signatures has been one of Outlook’s most requested features.

Source: ZDNet

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