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February 29, 2024

Optimizing Hybrid Work with Teams Rooms Post-Covid

Companies of all sizes are evaluating how to strike the right balance between providing freedom and flexibility to their workforce, an expectation created by the Covid pandemic, while ensuring that teams can collaborate and benefit from an office environment. To achieve this, the office must provide a work environment that delivers productive spaces in ways that working from home cannot match.

The Future of Work: Office Meeting Rooms ๐Ÿ“ˆ

  • From Huddle Space to Board Room: There is now an immediate need to equip spaces for both in-room meetings and for external participants to feel seen, heard and contribute creatively, all supported by a seamless platform. ๐ŸŒ
  • The Challenge: Too often companies start with their choice of hardware and then try to adapt the technology to the meeting room or type of work. This almost always results in a bad experience. ๐Ÿ”

ALTA-ICTโ€™s Approach: People, Place, Process ๐Ÿš€.

  • A Fundamental Reconsideration: With almost every meeting having at least one external participant, the video meeting becomes the primary element around which the rest of the space must be designed. ๐Ÿ’ก
  • Lighting and Acoustics: Features such as lighting and acoustics should be designed from the perspective of the external users. ๐ŸŽ™๏ธ
  • โ€œPeople, Place, Process.โ€ Technology will define itself when these aspects are first considered. This highlights the importance of designing rooms for the best productivity and experience for remote users. ๐Ÿง‘โ€๐Ÿ’ผ

One Size Does Not Fit Everyone ๐Ÿ“

  • Specific Requirements: Implementations must include the specific requirements of each room to ensure user acceptance. Errors in this approach can lead to internal criticism and ultimately harm the entire company. โŒ
  • Success Story: A multinational food manufacturer saw a turnaround in their Microsoft Teams Rooms rollout after focusing on people, place and technology, leading to reduced complaints and higher space utilization. โœ…

Choosing the right technology that matches how spaces are used and how users want to apply and adopt technology is critical. ALTA-ICTโ€™s approach emphasizes the need to look beyond technology alone and focus on the people, place, and process for deploying technology. This creates a more productive and satisfied work environment. ๐ŸŒŸ

By focusing on these aspects, companies can create a work environment that combines the freedom and flexibility of working from home with the collaboration and productivity benefits of an office. Letโ€™s redefine the future of work together. Request a free demo through our Teams Rooms Page.

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Optimaliseren van Hybride Werk met Teams Rooms Post-Covid