Knowledge base

July 08, 2024

Managing and Controlling External User Access in Microsoft 365

In the modern business environment, sharing information with external users is often essential for collaboration and success. However, managing and controlling this access can be challenging. ALTA-ICT provides a solution to manage and control remote user access in Microsoft 365. In this blog post, we take a closer look at how ALTA-ICT can help your organization manage remote access securely and efficiently.

What is Governance?

ALTA-ICT Governance is a powerful solution that helps organizations manage their Microsoft 365 environment. It provides extensive capabilities to manage remote user access, which is critical for protecting sensitive information and maintaining security. Here are some key features of ALTA-ICT Governance:

  • ๐Ÿ› ๏ธ User-friendly interface: Simple and intuitive operation that allows users to manage access quickly and efficiently.
  • ๐Ÿ” D etailed reporting: Get insight into who has access to what information and when that access was granted.
  • ๐Ÿ“Š Compliance and security: Ensure your organization complies with regulations and security standards by monitoring and managing remote user access.

Benefits of Using ALTA-ICT Governance.

ALTA-ICT Governance offers numerous benefits for organizations using Microsoft 365 that need to manage remote access:

  • ๐Ÿ”’ Enhanced Security: Ensure that only authorized users have access to sensitive information.
  • โฑ๏ธ Efficiency and Time Savings: Automate the management of remote users and reduce time spent on manual processes.
  • ๐Ÿ“‘ Compliance management: Keep external user access in compliance with internal policies and legal requirements.
  • ๐Ÿงฉ Integration with Microsoft 365: Seamless integration with your existing Microsoft 365 environment for a streamlined user experience.

How ALTA-ICT Governance Works.

ALTA-ICT Governance provides a comprehensive solution for managing remote user access in Microsoft 365. Here are some of the steps the tool takes to accomplish this:

  • External user identification: Get a complete overview of all external users who have access to your Microsoft 365 environment.
  • Manage access: Give and remove access easily through a central interface.
  • Insights and reports: Generate detailed reports on who has access, when access was granted, and what actions were taken.

Tips for Managing External Access

Here are some practical tips to effectively manage remote user access with ALTA-ICT Governance:

  • ๐ŸŒ Regular Audits: Perform regular audits to ensure that only appropriate external users have access.
  • ๐Ÿ›ก๏ธ Implement access policies: Establish clear access rules and policies for external users.
  • ๐Ÿ“… Automatic access review: use automatic tools to periodically review access and remove unwanted access.
  • ๐Ÿ’ฌ Communication and training: Ensure that all employees are aware of the procedures for sharing information with external users.


Managing remote user access in Microsoft 365 is critical to your organizationโ€™s security and compliance. ALTA-ICT Governance offers a powerful and easy-to-use solution to streamline and optimize this process. By using ALTA-ICT Governance, you can ensure that your organization remains secure and efficient, even with remote users.

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Microsoft 365 met ALTA-ICT Governance