Secure Printing: Protect Your Information and Comply with NIS2 & ISO 27001

In today’s digital world, protecting sensitive information is essential. Secure printing plays a crucial role in this, especially with the advent of the NIS2 directive and the ISO 27001 standard. Below we discuss the risks of unsecured printing, provide tips for secure printing and answer frequently asked questions. 😊

 

Risks of Unsecured Printing.

• Unauthorized Access: Printers without adequate security can be an entry point for cybercriminals, putting sensitive data at risk.
• Unattended Prints: Documents left unattended in the printer can be viewed by unauthorized persons.

 

 

Tips for Safe Printing

1. Printer security: Choose printers with built-in security features, such as data encryption and user authentication.
2. Data encryption: Ensure that print jobs are encrypted during transmission to prevent interception.
3. Authentication at the Printer: Implement user authentication at the printer so that only authorized individuals can access printed documents.
4. Regular Software Updates: Keep your printers’ firmware and software up-to-date to plug security vulnerabilities.
5. Network segmentation: Place printers on a separate network segment to minimize the impact of a potential breach.

 

 

Compliance with NIS2 and ISO 27001.

The NIS2 Directive and ISO 27001 set specific requirements for information security within organizations. Securing your print environment contributes to compliance with these standards. For example, ISO 27001 requires a structured approach to implementing an Information Security Management System (ISMS), which includes addressing physical and digital access to information.

 

 

Frequently Asked Questions about Secure Printing

 

• What is secure printing?
  Secure printing means that print jobs are executed only after the user has authenticated at the printer, for example via a PIN code or ID card¹. This prevents unauthorized access to sensitive documents.

 

• How do I set up secure printing on my printer?
  Most modern printers offer the ability to enable secure printing through the printer driver or printer control panel. Consult your printer’s manual for specific instructions.

 

• Is secure printing required by NIS2 and ISO 27001?
  Although secure printing is not explicitly mentioned, both NIS2 and ISO 27001 require organizations to take appropriate measures to ensure the security of information. Secure printing can be a part of these measures.

 

• What are the benefits of secure printing?
  Secure printing prevents sensitive documents from being left unattended on the printer, reduces the risk of data breaches and ensures that only authorized individuals have access to certain information.

 

 

Conclusion

Securing your print environment is an essential part of your organization’s overall information security. By implementing the above measures, you will not only protect sensitive data, but also meet the requirements of the NIS2 directive and ISO 27001 standard. Take the necessary steps today to secure your print environment and ensure your organization is compliant with current regulations. 😊 At ALTA-ICT, we offer high-quality laser printers 🖨️, A3 printers 📄 and professional color printers 🌈.

Our multifunctionals enable worry-free copying, printing, faxing and scanning. Want to buy a printer but outsource maintenance? Then contact us to discuss our services and service options.

 

 

References

¹https://www.canon.nl/support/consumer_products/content/faq/?itemid=tcm%3A16-1306237

 

 

About the author

My name is Alta Martes, a specialist in Microsoft 365 and Google Workspace, with a focus on modern workplace management, cloud security and identity & access management. With years of experience, I help organizations optimize their IT infrastructure and create a secure, efficient digital workplace. 🎯 Need help with your Microsoft 365 strategy?
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