Secure Offboarding Process for Dutch Companies

What is offboarding and why crucial for Dutch companies?

Offboarding is the process of securely deleting or transferring all access rights, accounts and data of a departing employee. Without proper policies, mailboxes remain open, files lying around and devices unsecured.

For Dutch companies, this is not only a security risk, but also a compliance issue due to AVG/GDPR legislation. A clear process prevents data loss, data breaches and reputational damage.

 

Implementing Offboarding in the Netherlands – Step-by-Step

1. Inventory: Mapping all accounts, devices and access rights.
2. Automation: Use of IAM and PAM tools to centrally manage permissions.
3. Data transfer: securely transfer important files to successors.
4. Deletion: disable or delete accounts, access and devices.
5. Audit: Document the process and conduct an internal audit.

ALTA-ICT offers a structured approach tailored to Dutch legislation and SME needs.

 

Common offboarding mistakes and how to avoid them

• Mailbox remains open, allowing unauthorized access.
• No central overview of access rights.
• Manual processes without a control mechanism.
• No clear agreements on data ownership.

By using automation and clear processes, you avoid these mistakes.

 

Cost and ROI of offboarding for Dutch SMEs

A good offboarding process requires investment in tools and policies, but delivers cost savings by:

• Fewer data breaches and fines (AVG)
• More efficient management of licenses
• Better business continuity and security

Case studies show that SMBs with automated offboarding have an average 35% reduction in licensing costs.

 

How ALTA-ICT helps your company with secure offboarding

With our ISO27001, ISO9001 and NEN7510 certified processes, we ensure: ✅ Clear policies and oversight ✅ Smart automation for offboarding ✅ Full compliance with AVG/GDPR

 

Reference

¹https://www.linkedin.com/posts/altaict_microsoft365-datagovernance-itbeheer-activity-7348970628252684288-nhUM