OneDrive and SharePoint: Powerful Alternatives to File Sharing

Limitations of Dropbox, Box and WeTransfer

Commonly used tools such as Dropbox, Box and WeTransfer fall short in areas such as compliance, security and collaboration.

• Compliance: Dropbox offers limited regulatory tools; Box requires additional licenses.
• Collaboration: Real-time working is difficult and WeTransfer does not offer collaboration options.
• Security: WeTransfer lacks extensive security features.

Solution: OneDrive and SharePoint offer secure, compliant and collaborative alternatives for modern teams.

 

 

Why Migrate to OneDrive and SharePoint?

Here are some key benefits of switching to OneDrive and SharePoint:

1. Full NIS2 compliance.

The European directive NIS2 sets strict requirements for cybersecurity and data protection⁴. OneDrive and SharePoint meet these standards, with features such as:

• Advanced encryption: both at rest and in transit.
• Manageable access: Role-based access control and MFA options.
• Auditing and reporting: Complete transparency about who is doing what with your data.

2. Integration with Microsoft 365

Everything works seamlessly together: from Word and Excel to Microsoft Teams⁵. No more need for separate tools, making processes more efficient. 💼

3. Company-level Management and Security.

OneDrive and SharePoint offer tools such as:

• Data Loss Prevention (DLP): protect sensitive data from unauthorized access⁶.
• Compliance Center: Simplify regulatory compliance with built-in auditing and risk management tools.

4. Realtime Collaboration

Work with your team on the same documents, wherever you are, without problems with versions or synchronization. 🌍

5. Cost Efficiency

Microsoft 365 subscriptions often include OneDrive and SharePoint, which saves licensing fees. You have everything in one package. 💰

6. Storage difference: OneDrive vs. SharePoint

• OneDrive: 1 TB of storage per user, intended for personal files and work in progress.
• SharePoint: 1 TB per organization + 10 GB per user, ideal for shared files and team projects.

 

 

How Does Migration to OneDrive and SharePoint Work?

Switching from platforms such as Dropbox, Box or WeTransfer to Microsoft 365 can be done smoothly. Here’s how we handle it:

1. Analysis and Preparation
   We examine your current storage structure and compliance requirements.
2. Data transfer
   We migrate your files while maintaining structure, versions and permissions.
3. Configuration for Compliance
   We set security and compliance settings to comply with NIS 2 and other regulations.
4. Training and Support
   Your team will receive effective on-site training to quickly familiarize them with the new tools and practices, so they can start working productively right away.

👉Visit our migration page to learn more and discuss a customized migration plan!

 

 

Frequently Asked Questions about Migrating to OneDrive and SharePoint

 

❓ What is NIS2 and why is it important?
NIS2 is a European directive that requires companies to adopt more stringent security measures. This is especially important for sectors such as energy, finance, and healthcare.

❓ How does OneDrive/SharePoint protect my data?
Microsoft offers built-in features such as encryption, backups and access rights management. In addition, data is stored in data centers that meet strict European standards.

❓ How long does a migration take?
This depends on the amount of data and complexity. However, proper planning ensures minimal downtime.

❓ Can I customize compliance settings for my industry?
Yes, Microsoft 365 offers industry-specific compliance solutions and customizable security settings.

❓ What happens to old files on Dropbox or Box?
We migrate them to the appropriate folders in OneDrive or SharePoint, including metadata and access rights.

❓ What happens to shared files and links after migration?
Files are transferred to OneDrive or SharePoint, including metadata and permissions.

• Expired links: New links can be easily generated in OneDrive⁷ and SharePoint⁸.
• Auditing: Understanding who had access to which files.
• Security: Time limits and Data Loss Prevention protect your data.

 

Conclusion

With stricter regulatory requirements such as NIS2, it is more important than ever to move to platforms that meet modern compliance and security requirements. OneDrive and SharePoint are not only more secure, but also more efficient and cost-effective. Let us help you seamlessly migrate from platforms such as Dropbox, Box or WeTransfer. Ready to make the switch? Visit our migration page and contact us today for a customized consultation!

 

References

 

¹https://www.dropbox.com/ ²https://www.box.com/home ³https://wetransfer.com/ ⁴https://www.digitaleoverheid.nl/overzicht-van-alle-onderwerpen/nis2-richtlijn/ ⁵https://www.microsoft.com/microsoft-365/microsoft-365-business ⁶https://www.microsoft.com/security/business/security-101/what-is-data-loss-prevention-dlp ⁷https://www.microsoft.com/microsoft-365/onedrive/online-cloud-storage ⁸https://www.microsoft.com/microsoft-365/sharepoint/collaboration

 

 

About the author

My name is Alta Martes, a specialist in Microsoft 365 and Google Workspace, with a focus on modern workplace management, cloud security and identity & access management. With years of experience, I help organizations optimize their IT infrastructure and create a secure, efficient digital workplace. 🎯 Need help with your Microsoft 365 strategy?
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