How long do you actually keep documents?

Recognizable?

• “We keep everything, just in case.”

• “No one knows who is responsible.”

• “There is no policy, or no one follows it.”

And then suddenly you find yourself facing an audit. Or you get a request for inspection. And then what? Well … where is that file anyway? Who is allowed to see it?

 

What do others say?

We posed this question to our LinkedIn followers¹:

How do you regulate data retention periods?

• ✅ Automatic – 56%

• Manually (or with Excel) – 11%

• No idea – 28%

• Oy… we don’t do that (yet) – 6%

The bottom line? Many organizations either have it in order or not at all. And in between: stress, uncertainty and risk.

 

Why this is important

If you don’t regulate retention periods:

• Risk your fines or data breaches

• Keeps data floating between mailboxes, USBs and OneDrive

• Do you trust people who “do remember where it says”

You don’t want that. Especially not if you work with personal data or in an industry with stringent requirements.

 

️ What can you do?

At ALTA-ICT B.V., we arrange retention periods automatically, through Microsoft 365. So that you:

• ✅ Complies with laws and regulations (AVG, NEN7510, etc.).

• ⏱ No more time spent on manual cleanups

• Be sure everything is secure and neatly arranged

 

Recognizable?

Are you also at a loss every year about retention periods?

Send a message. We’re happy to think with you – hassle-free.

 

Reference

¹ https://www.linkedin.com/posts/altaict_avg-iso27001-iso9001-activity-7324348630050500609-WSKj