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January 31, 2024

5 Practical Copilot Tips for Daily Work Challenges

2023 was a year of rapid advances in generative AI. Users have picked up a new vocabulary-prompting, iteration, “useful error.” They have reduced digital debt-that accumulation of data, emails, meetings and notifications that get in the way of real work. And they have become more productive, creative and have saved time-both individually and within organizations.

Along the way, much was learned about how Microsoft’s Copilot will change work. In a survey by Microsoft’s Early Access Program, 70 percent of Copilot users said it made them more productive, and 68 percent said it improved the quality of their work. Early users reported that Copilot helped them finish their work faster: 85 percent said they got a good first draft faster, and 64 percent said it helped them spend less time on email processing.

Here are 5 Copilot tips from the past year.

1. Let Copilot solve the post-meeting mess.

Too often no one outlines next steps at the end of a meeting, causing projects to stall. To advance your work, ask Copilot in Microsoft Teams for a list of action items, including who is responsible for each. You can even ask Copilot to send an email to your colleagues with the list to make sure everyone is aware.

2. Get the executive summary every time.

It can feel impossible to keep up with all the documents, presentations and emails you have to read every day. To get the TL;DR, ask Copilot to “explain this document/email/presentation in three sentences.” In seconds, it will look through the document, find the most important information and give you a brief overview.

3. Catch up on meetings in a fraction of the time.

Double booked? That feeling is familiar. If you miss a meeting, ask Copilot in Teams what important points were discussed. Copilot will outline the important points so you can skip that shot at 2x speed. And if you are running late, just ask Copilot, “What did I miss in the meeting so far?” to get a summary of what happened.

4. Quickly make your presentation presentation-ready.

You created a PowerPoint presentation based on a series of documents, emails and spreadsheets. Previously, you would have to go through the presentation slide by slide to make sure everything looked sleek and consistent. Now simply ask Copilot to “make all fonts Segoe UI” or “all headings size 18-point.” Sometimes it’s the smallest things that save you valuable time.

5. Summarize long email threads.

When you return from time off, that mountain in your inbox can feel like Everest. Instead of reading every email that came in while you were away, use Copilot to quickly summarize a long email thread by selecting “Summary by Copilot.” It will scan the thread to identify key points and final decisions to get you up to date faster. So go ahead, take that PTO day-you’ve earned it.

Conclusion

Copilot from Microsoft is more than a tool; it is an ally in the modern workplace, designed to address everyday work challenges. By using AI for tasks such as organizing action items after meetings and summarizing complex information, Copilot not only boosts productivity but also improves the quality of work. These five simple applications demonstrate how Copilot enables employees to focus on what really matters, paving the way for innovation and creativity. With Copilot, we are well on our way to optimizing our work processes, making every work challenge an opportunity to excel.

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Microsoft Copilot Tips