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🔍 What are retention and confidentiality labels?

• Retention tags are designed to manage the retention period of data. They determine how long data should be retained and what happens to it after that period. This is important for compliance and efficient data management.
• Confidentiality labels focus on data security. They help to classify sensitive information, such as confidential documents, and protect it from unauthorized access. For example, confidentiality labels allow you to automatically encrypt emails or documents or restrict their forwarding.

💡 Briefly: Retention labels control how long data is kept, while confidentiality labels control the security and access of sensitive data.

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The 3 most important retention label settings in Microsoft Purview

The following is an overview of the key retention label settings and their benefits to your organization.

1. Determine content retention period 📅

• What does it do? With this, you set how long certain information should be kept, such as documents or emails. After this period, the content can be deleted automatically.
• Example: Set a retention period of 5 years for financial documents.
• Why use? This helps you comply with legal requirements and keeps storage clean by removing outdated content.

2. Set Save and Delete option in 🗑️

• What does it do? This setting ensures that content is retained until the end of the retention period, after which it is automatically deleted.
• Example: Users can access the content during the retention period, but after that period it is deleted.
• Why use? This prevents unnecessary storage of outdated information and ensures that your data remains up-to-date.

3. Require an assessment process before disposal ✅

• What does it do? This setting requires a manual review of content before it is removed.
• Example: For sensitive information, such as legal documents, an assessment can help determine whether the data remains relevant or can be deleted.
• Why use? This provides additional control, especially with critical or sensitive data, and prevents the inadvertent deletion of important information.

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🎯 Why partner with ALTA-ICT?

ALTA-ICT specializes in implementing retention and confidentiality tags within Microsoft Purview and provides organizations with support in securing and managing data. Alta-ICT can help you to:

• Ensure efficient data management by setting appropriate retention labels for each data category.
• Secure sensitive data by configuring confidentiality tags that control access to confidential information.
• Reduce costs and compliance risks by reducing unnecessary storage and meeting regulatory requirements.

🚀 Contact ALTA-ICT today

Want to know how your organization can make the best use of retention and confidentiality labels? Please contact ALTA-ICT for a no-obligation consultation. Their experts will be happy to help you take your data management and security to the next level. ➡️ Conclusion: Combining retention and confidentiality labels in Microsoft Purview provides a strong foundation for data management and security. With ALTA-ICT’s expertise, you have the assurance that these tools are optimally applied within your organization.