Knowledge base
April 25, 2025
📁 Who actually decides where your files belong?
Lost files, duplicate versions, wrong folders… Recognizable? You’re not the only one. In many SMBs, file management is anything but clear.
Our poll shows¹:
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28% say, “Everyone is just doing whatever”
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35% say “IT determines everything”
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35% say, “We have clear agreements.”
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Only 2% think: “No idea – chaos rules”
Yet that chaos often turns out to be greater than imagined. Important documents are on personal OneDrive’s. Collaboration in Teams goes awry because no one knows what the final file is. And meanwhile, sensitive data is lying around unnecessarily.
How does this chaos arise?
🟡 Because there are no central agreements
🔴 Because there are too many places where files end up
🔵 Because IT sometimes decides everything, but no one explains why
The result: frustration, lost time and risk of errors or data breaches.
The solution? Start with this question:
👉 With you, who decides where important files end up?
If there is no clear answer, it is time for structure. Not with another complicated system, but with clear agreements – and the right tools, tailored to how your team works.
💡 Want to get a grip on your files and collaborate without chaos?
👉 Schedule a free session via alta-ict.co.uk/AppointmentMaking – we help SMBs bring peace of mind and overview every day.
References:
¹https://www.linkedin.com/posts/altaict_onedrive-teams-avg-activity-7322167286465769472-MsGI
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